A free tool from The Alinement Brief

The 60-Minute Meeting Agenda

One hour, four blocks, one rolling list. The weekly leadership meeting that turns "at risk" into a decision, an owner, and a due date.

Before the meeting

Bring two pages. Only two.

The scoreboard — every priority with one owner and a status: on track, at risk, or behind. The rolling action list — every open commitment from prior weeks: action, one owner, one due date. The same list comes back every week; an item leaves it only when it's done.

The hour

Four blocks, timed.

  1. :00–:05 · Scoreboard. Statuses only — on track, at risk, or behind. No discussion, no defending. Build the shared picture.
  2. :05–:15 · Last week's list. Read every commitment aloud: done, or carried. Count them — done ÷ total is the follow-through rate; say it to the room. Carried items get a fresh due date, or get killed on purpose. Killed on purpose is fine. Vanishing is not.
  3. :15–:50 · Issues and decisions. Top three issues from the at-risk lines — three, not eleven — one at a time. Each ends one of two ways: a decision with an owner and a due date, or a plain statement of what's missing and who owns getting it. Follow-ups go on the rolling list.
  4. :50–:60 · Read-back and close. Read the new commitments back: action, owner, date. Log decisions worth remembering — what was decided, and why. Close on: what does not need to come back next week?

This week's sheet

Fill it in as you go.

Follow-through rate last week: ______ of ______ done ( ______ %)

New commitments (action · one owner · one due date):

1. ______________________________________ · ____________ · ________

2. ______________________________________ · ____________ · ________

3. ______________________________________ · ____________ · ________

4. ______________________________________ · ____________ · ________

Decisions logged (what · why):

1. _________________________________________________________________

2. _________________________________________________________________

Two rules make the hour work. The list rolls — never retype it, never let an item vanish; it leaves the page done or killed on purpose. One owner, one due date per line — two owners is zero owners.

Part of an ongoing series of tools for the weekly operating rhythm. Read the full story behind this one in Issue 10; the meeting-design argument is in Issue 6. Or browse every free tool.

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